Meeting host

When you are the meeting host (star icon), you can create, duplicate, or switch the active scene for everyone in that session. Editors in the meeting can request to become the host by pressing the star icon next to their name in the meeting panel. 

The microphone icon highlights green when someone is speaking and shows a crossed-out icon when someone is muted. Editors in a meeting can also mute other users. This is handy when devices are causing an echo.

Managing scenes in meetings

When in a meeting, the host can switch the active scene.  Scenes stored locally can be shared in the meeting by selecting the scene (highlighted in white) and pressing the "Share in meeting" button. Other users in a meeting cannot control the active scenes unless they are the meeting host. This can be requested by editors in a meeting by using the star icon next to the user's name in the meeting panel.

Every time you enter a meeting, a backup of your existing scene is saved in history, allowing you to revert to the previous state if unwanted changes are made. You can learn more about History Mode and working with scenes on this page.

After the meetings are over, the scenes you worked on will automatically be converted into local scenes that you can view, edit, duplicate, or delete. As Arkio stores your files locally, we recommend regularly sharing scenes with other devices or with the Arkio Cloud, so you have backups of your scenes in different locations in case something goes wrong on your devices.

Meeting management

The host of the meeting can use their VR wristband to better organize a meeting. The wristband button will open the meeting panel  and show if your meeting is active (green line highlight) and if your mic is inactive (mic icon with or without a cross)

As the meeting host, you can gather all users around you using the wristbands. Users who are colocated in other headsets will then align to their real-world positions, and all remaining devices will gather around you according to the default gather settings. You can access the auto-gather toggle from your wristband and the meeting panel, allowing it to be used on any device for guided tours.

Free meeting guests and edit rights

Everyone with an Arkio Pro or Enterprise license will have edit rights in a meeting. This is indicated by the pencil icon next to the username. When free Starter plan users join a Pro or Enterprise meeting, they will join as viewers, indicated by the eye icon. Viewers have a simplified user interface and can see all the latest changes, but can only communicate and navigate during a meeting.

When the Host in a meeting has an Enterprise license, they can also temporarily convert free meeting viewers to editors by clicking the pencil icon next to the name in the meeting panel. This will temporarily assign an available enterprise seat until the meeting ends or the editing permission is revoked by converting the user back to a viewer. 

Colocation groups

A host using a Meta Quest device can also manage colocation groups. The group outline shows which users are currently co-located. The host can manage this group in edit mode using the + and - icons next to the user names. The devices will search for the same spatial anchors, allowing them to join the co-location group and align themselves to see the models in the same physical location.